Application Portfolio Management (APM) is about creating a clear overview of all the applications in your organization: what they are used for, how much they cost, and the value they deliver. This is important because many organizations spend too much on redundant or outdated systems. With APM, you gain a solid foundation for optimizing your IT landscape and ensuring that applications truly support business needs.

The first step is to establish a baseline: collect and categorize information about existing applications, including their cost, complexity, and business importance. In QualiWare, this can be done quickly with surveys, governance workflows, and dashboards, giving you a complete first picture of your application portfolio. Read more on our Center of Excellence

Once the baseline is in place, applications can be evaluated based on business value, risk, user satisfaction, or performance. QualiWare supports frameworks like TIME (Tolerate, Invest, Migrate, Eliminate), enabling you to decide which applications to keep, phase out, or modernize. Results are shown in heatmaps and dashboards, making it easy to communicate decisions to management.

APM makes it easy to identify redundant and underutilized applications. Many organizations discover that they have multiple systems serving the same purpose across departments. By consolidating and retiring unnecessary systems, you can significantly reduce IT costs while simplifying your application landscape.

One of the biggest challenges in APM is keeping information accurate and current. QualiWare includes built-in governance workflows that assign tasks to owners and stakeholders to validate and approve changes. This ensures accountability and prevents the application portfolio from becoming outdated.

APM is an integrated part of QualiWare’s Enterprise Architecture environment. Applications are not managed in isolation—they are connected to business capabilities, processes, data, and technology. This holistic approach ensures that IT decisions support both operational needs and strategic transformation.

Yes. QualiWare is designed for co-creation, allowing IT, business, finance, and compliance teams to contribute. This ensures that the application portfolio reflects both technical details and business priorities, creating a shared foundation for decision-making.

You can book a demo, where we’ll show you how APM works in practice and how it can be tailored to your organization’s needs. Book a demo right here