Qualiware

  • Compliance Management

Tired of chasing documents and keeping up with changing requirements?

Take control with a system that simplifies compliance, and helps you stay audit-ready at all times.

Handle complex regulations and standards like GDPR, ESG, ISO, and NIS2 – without losing oversight.

Automate recurring tasks and approval flows to reduce manual work and avoid costly errors

Always know where you stand – with full traceability, version control, and audit readiness

What you can achieve with QualiWare


Compliance Management
Stay on top of changing regulations and simplify compliance across your organization.


Business Process Management

Get full control of your processes – from documentation to optimization and governance.




Risk Management

Identify, assess, and mitigate risks while ensuring business continuity at every level.



Business Management System

Align operations with strategy, meet industry standards, and drive continuous improvement


Audit Management

Be audit-ready at all times with full traceability, version control, and automated documentation.

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FAQ

​​See How QualiWare Supports  Compliance Work

In this short video, Business Architect Martin Tølle explains how QualiWare helps compliance managers handle complexity, stay organized, and stay audit-ready , even as requirements change.

Watch the video

SOS International 

keeps Business Processes centralized and up-to-date with QualiWare

SOS International, a leading assistance provider in the Nordics, has relied on QualiWare for over 20 years to manage business processes and compliance across the organization.
In this video, TQM Coordinator Freja Pedersen shares how QualiWare helps her stay organized:
“I work in QualiWare almost every day, and I enjoy that I can put things in systems and boxes, everything has its place – and you can always find it again.”
Watch customer story: SOS International
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​​Compliance Management FAQ

What problems does a compliance management tool solve compared to spreadsheets or manual processes?

Many organizations still manage compliance in Excel, Word, or SharePoint. The problem is that these documents are siloed, quickly become outdated, and make audits time-consuming and error-prone.

QualiWare provides a central, living system that connects regulations, risks, processes, and controls. Instead of scattered files, you get one authoritative source of truth where compliance is always up to date and accessible to all relevant stakeholders.

Can QualiWare handle multiple regulations and standards at the same time?

Organizations rarely need to comply with just one standard. Typically, compliance managers must align with GDPR, ISO, ESG, NIS2, or DORA,  and more.

QualiWare lets you model and manage multiple frameworks in parallel. You can link shared processes, risks, and controls across standards, avoiding duplication and ensuring consistency across the entire compliance landscape.

How does QualiWare help prepare for audits?

One of the biggest pains for compliance managers is scrambling to collect evidence when an audit is announced.


With QualiWare, all documentation, risks, and controls are connected and traceable in one system. This makes you audit ready at all times, enabling faster preparation, less disruption, and stronger confidence during external assessments.

Does QualiWare support risk management and control mapping?

Compliance is not only about following rules but also about managing risks and controls effectively.


Risks, controls, and mitigating actions can be mapped directly to processes and standards in QualiWare. This ensures clear accountability, visibility of gaps, and better decision-making in risk mitigation.

Can QualiWare adapt to regulatory changes?

Regulations evolve. That's one of the reasons why QualiWare is highly flexible. Frameworks, standards, and controls can be updated in the repository without disrupting existing processes. This makes it easier to adapt to new regulations or revisions of existing ones.

Does it integrate with other systems?

Compliance data often lives in multiple places, and re-entering it manually wastes time and increases risk.


QualiWare integrates with ERP, ServiceNow and other enterprise systems. Through APIs and connectors, data can flow seamlessly, ensuring compliance information stays synchronized across the organization.

How user-friendly is it for non-experts?

QualiWare provides role-based portals and dashboards tailored to different stakeholders, from compliance managers to executives and line employees. Non-experts can engage through intuitive views, checklists, and collaboration features, while experts still have access to full modeling capabilities.

Can QualiWare automate workflows and notifications?

QualiWare's Governance Workflow Engine automates compliance and governance workflows—including approvals, reminders, and escalations—ensuring that relevant stakeholders receive timely notifications and tasks appear in their to-do lists. For compliance-specific scenarios, the tool can send acknowledgment requests (e.g., for new or revised documentation), track who has read and acknowledged content, and store these records for audit purposes. This automation reduces administrative overhead, ensures nothing slips through the cracks, and keeps organizations audit-ready at all times.

Does QualiWare provide reporting and dashboards for management?

Executives and boards need clear overviews of compliance risks and status, not detailed spreadsheets.


QualiWare offers configurable dashboards, heatmaps, and reports that visualize compliance status, risks, and gaps. This gives leadership a clear, evidence-based picture of compliance maturity and performance.

How does QualiWare support continuous improvement and not just “point-in-time” compliance?

Compliance is not only about passing audits — it’s about building resilience and improving over time.


QualiWare treats compliance as an ongoing practice. By continuously linking regulations, risks, and processes, it helps organizations embed compliance into daily operations and drive long-term improvements rather than one-off certifications.

Is QualiWare scalable for global organizations?

QualiWare is scalable across geographies and organizational structures. It supports multiple languages, federated setups, and the ability to manage compliance centrally while allowing local adaptations. Our customer GPV is a great example. Read the GPV case

What about deployment and data security?

Compliance data is sensitive, and many industries have strict hosting requirements.


QualiWare can be deployed in the cloud, on-premise, or in a hybrid setup. It supports private cloud and multi-tenant models, ensuring organizations can meet strict data protection and regulatory requirements.

How does QualiWare help prove compliance to external auditors or regulators?

Evidence and traceability are critical when facing external assessments.


QualiWare produces clear audit trails, reports, and documentation directly from the system. Since risks, processes, and controls are connected, auditors can easily verify compliance without requiring manual evidence collection.

What does QualiWare cost, and how are licenses structured?

Compliance typically involves a small group of specialists who document, model, and manage frameworks, and a much larger group of employees, managers, and auditors who need to access, review, or give feedback. A cost-effective compliance tool must accommodate both.

QualiWare uses a role-based licensing model that makes it affordable to scale across the enterprise.

  • Architect licenses give full modeling and design capabilities for compliance managers and specialists.

  • Plus licenses are for power users who need to analyze data, manage dashboards, or run reports.

  • Collaboration licenses provide access for the majority of users who only need to browse, comment, acknowledge documents, or complete assigned tasks.

Since every organization requires a mix of roles, you don’t just buy one license type. Instead, QualiWare helps you find the right balance to fit your compliance maturity and user base. This ensures that everyone can be involved in compliance management, without unnecessary cost. Get in touch to hear more: sales@qualiware.com 

Who else uses QualiWare?

QualiWare is used by enterprises worldwide in industries such as finance, energy, manufacturing, and the public sector. It has also been recognized by Gartner as a Leader in the 2024 Magic Quadrant for EA Tools and as a Sample Vendor in the Gartner Hype Cycle for Enterprise Architecture 2025. Check out our customer stories here

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Trusted by Compliance Leaders for Over 30 Years

Hundreds of organizations around the world rely on QualiWare to stay in control of their compliance, quality, and risk management.


We combine decades of experience with the latest technology – giving you a reliable platform that grows with your business and helps you stay ahead of regulatory change.


QualiWare has been recognized as a leader by industry analysts like Gartner and Info-Tech.

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Request a Demo and see how QualiWare can simplify Compliance

QualiWare helps compliance managers handle complex requirements, streamline documentation, and stay always audit-ready,  without drowning in spreadsheets or disconnected processes.


Book a demo and let us show you how QualiWare can support your role and help your organization stay in control.

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QualiWare in 3 steps
Once you and your team choose QualiWare, these three steps will ensure your organization maximizes its value—both now and in the future.
1 Onboard with the QualiWare Team
Partner with the QualiWare team to ensure a great onboarding experience.
2 Integrate QualiWare
Bring your key processes and data into QualiWare, and integrate QualiWare into your operations. 
3 Grow with QualiWare
As your organization evolves and regulations change, QualiWare adapts to support your growing needs.
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COMPLIANCE MANAGEMENT IN QUALIWARE

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